To reserve your space for the Costa Rica Retreat, a non-refundable deposit is required at the time of registration.
Deposit Amount & Purpose
The deposit secures your reservation and immediately commits funds toward retreat-related expenses, including but not limited to accommodations, planning, administrative costs, and vendor deposits. Because these costs are incurred upon booking, the deposit is non-refundable under all circumstances regardless of:
Changes in personal circumstances
Travel issues
Medical situations
Scheduling conflicts
Weather-related events
Balance Payments
Any payments made after the initial deposit are considered balance payments. Balance payments may be eligible for partial refunds according to the retreat’s cancellation policy below.
Cancellation Policy
A non-refundable deposit of $99 is required to reserve a participant’s space for the retreat. This deposit is non-refundable under all circumstances. In the event of cancellation, any additional amounts paid toward the retreat balance beyond the non-refundable $99 deposit may be eligible for a partial refund based on the date written notice of cancellation is received. Cancellations received on or before May 1, 2026, are eligible for a refund of 90% of the amount paid toward the remaining balance. Cancellations received between May 2, 2026 and June 15, 2026, are eligible for a refund of 80% of the amount paid toward the remaining balance. Cancellations received between June 16, 2026 and August 1, 2026, are eligible for a refund of 60% of the amount paid toward the remaining balance. Cancellations received after August 1, 2026, are not eligible for a refund. Notwithstanding the foregoing, if a canceled space is filled at the last minute, Adelaide may, in its sole discretion, issue a refund of up to 60% of the amount paid toward the remaining balance. All cancellation requests must be submitted in writing, and any applicable refund will be determined based on the date such written notice is received.
Transferability
Deposits are not refundable, but registrations may be transferable.
If you choose to transfer your spot to another guest, the new guest must:
Complete the registration process
Sign all required agreements and release forms
Transfer requests must be submitted in writing and approved prior to the retreat.
Travel Insurance
Attendees are strongly encouraged to purchase travel insurance to protect their retreat investment in the event of unforeseen circumstances, including but not limited to illness, injury, family emergencies, travel delays, weather-related disruptions, or flight cancellations. Adelaide Salon Systems is not affiliated with, endorsed by, or compensated by any travel insurance provider, and this recommendation is made solely as a general precaution for your own protection. Because retreat payments may be subject to cancellation terms and certain expenses are incurred in advance, obtaining travel insurance may help cover losses or additional costs that arise before or during travel.
Acknowledgment
By submitting a deposit, you acknowledge and agree that:
Your deposit secures your spot and is non-refundable
You have reviewed and accepted this deposit policy
You understand that retreat availability is limited and deposits ensure commitment from all participants